How government agencies buy software and IT services through e-Katalog

By Mohammad Hilmi Bisri, S.Kom.. Published 10 October 2026.

e-Katalog (katalog elektronik, the electronic catalogue) is the government's shopping platform. It lists goods and services, their prices, and their suppliers. This definition comes from Article 72(1) of Presidential Regulation (Peraturan Presiden, Perpres) No. 16 of 2018 on Government Procurement of Goods/Services, most recently amended by Perpres No. 46 of 2025. Buying goods or services through this catalogue is called e-purchasing. The catalogue now in use is on INAPROC, the website of LKPP (Lembaga Kebijakan Pengadaan Barang/Jasa Pemerintah, the National Public Procurement Agency), at katalog.inaproc.id (external site).

Rules in force as of October 2026

Article 50(5) of that Perpres makes e-purchasing mandatory when the goods or services needed are available in the electronic catalogue. E-purchasing is used for goods, construction work, other services, and consultancy services that are already listed in the catalogue (Article 38(2) and Article 41(2)).

The technical rules are in LKPP Regulation (Peraturan LKPP) No. 2 of 2026 on the Electronic Catalogue in Government Procurement of Goods/Services. It came into force on promulgation (Article 25) and revokes LKPP Regulation No. 9 of 2021 on Online Shops and the Electronic Catalogue (Article 24). E-purchasing that was already under way before the new regulation came into force is completed under the old rules (Article 23(c)). Existing catalogue systems have up to one year to adjust (Article 22). For this reason, check your steps against the latest guidance in the INAPROC Help Centre (external site).

The e-purchasing process

E-purchasing is carried out by the procurement officer (Pejabat Pengadaan), the PPK (Pejabat Pembuat Komitmen, the Commitment-Making Officer, who is authorised to take decisions that result in budget spending), or the Pokja Pemilihan (the supplier selection working group), depending on the value and the method (Articles 14 to 17 of LKPP Regulation 2/2026). The usual sequence is as follows.

1. Make sure the package has been announced in the RUP (Rencana Umum Pengadaan, the general procurement plan). Supplier selection may start once the RUP has been announced (Article 50(8) of the Perpres), and the RUP code is entered when you create the order on INAPROC.
2. Prepare a price comparison. For values up to IDR 100 million, the PPK prepares a price reference (Referensi Harga). For values above IDR 100 million, the PPK sets an HPS (Harga Perkiraan Sendiri, the owner's cost estimate). Direct purchases of fixed-price products are exempt (Article 13 of LKPP Regulation 2/2026).
3. Search for the product and compare several suppliers. Then choose the method: direct purchase, price negotiation, or mini-competition.
4. Create the order and sign the Surat Pesanan (purchase order). In e-purchasing, the contract takes the form of an order letter or order record, not an SPK (surat perintah kerja, a work order) (Article 28(6) of the Perpres). The PPK and the supplier sign it electronically in the catalogue system (Article 19(2) of LKPP Regulation 2/2026). If the procurement officer prepared the order, the PPK checks it first.
5. The supplier delivers the goods or performs the service. The PPK checks that the timing, quantity, and function match the order, then signs the BAST (Berita Acara Serah Terima, the handover report) digitally in the system.
6. Once both parties have signed the BAST, the PPK chooses the payment method in the system, for example from the imprest fund (uang persediaan, UP) or by direct payment (pembayaran langsung, LS).

What to check before ordering software or IT services

Ask the supplier about the following before the Surat Pesanan is created, and keep the answers in writing.

• Scope: which features are included, how many user accounts, and whether the price covers installation, training, and moving existing data.
• Licence (permission to use the software): whether it is perpetual or yearly, for how many users or devices, what renewal costs, and who holds the copyright. Also ask whether the agency will receive the source code (the program text of the application). The difference is explained in the article on copyright in software made for agencies.
• Where the data is stored: on the agency's own server (the computer that holds the application and the data), in a government data centre, or with the supplier's service. For government agencies, Article 20(2) of Government Regulation (Peraturan Pemerintah, PP) No. 71 of 2019 requires electronic systems and data to be managed and stored in Indonesia. Storage abroad is allowed only if the technology is not available in Indonesia (paragraph (3)). An agency's duties regarding residents' data are covered in the article on the Personal Data Protection Law (UU PDP) for villages, schools, and agencies.
• Warranty and maintenance: how long they last, what they cover (bug fixes, updates, technical support), and how quickly the supplier responds to reports. For service orders paid in instalments, the maintenance period can be stated in the payment plan, so that it is attached to the Surat Pesanan.
• Handover documents: besides the BAST from the system, agree on the list from the start, for example a user guide, administrator accounts, installation notes, proof of training, and the source code if the contract provides for it.

PT Hanz Kode Terpadu is registered on e-Katalog. A link to verify this is on the Legal notice page.

When to use direct procurement

Direct procurement (Pengadaan Langsung) is a low-value purchase made straight from a supplier, without a tender or selection. The Perpres treats it as a separate method alongside e-purchasing (Article 38(1) for goods and other services, Article 41(1) for consultancy services). Its thresholds are covered in the article Direct procurement thresholds 2026.

If the software or service needed is available in the catalogue, the agency must use e-purchasing. Article 50(5a) of the Perpres allows only two exceptions:

• the catalogue cannot meet the need in terms of volume, technical specifications, timing, location, or service; or
• another method is judged to be more efficient or effective.

The PPK makes this assessment (Article 50(5b) of the Perpres) through a market analysis. It covers, among other things, whether suitable products are available in the catalogue, whether suppliers can deliver, and how prices compare with similar goods or services outside the catalogue (Article 12(6) of LKPP Regulation 2/2026). Keep the result of the assessment on file. After that, another method such as direct procurement, a tender, or a selection may be used, depending on the value of the work.

State schools and regional government-owned companies (BUMD)

State schools

Spending from funds that a school manages itself, including BOSP funds (Bantuan Operasional Satuan Pendidikan, the government grant for school operating costs), follows the rules on procurement by educational institutions (Article 53(1) of Minister of Primary and Secondary Education Regulation (Peraturan Menteri Pendidikan Dasar dan Menengah, Permendikdasmen) No. 8 of 2026). Those rules are set out in Permendikdasmen No. 15 of 2026 on Procedures for Purchasing Goods/Services by Educational Institutions. The head teacher is responsible for the purchasing (Article 7) and compares at least two suppliers, unless only one supplier has the item (Article 15). The ministry provides its own purchasing information system for schools (Article 27). The e-Katalog route applies when the regional education office buys for the school using the APBD (the regional government budget).

BUMD

Article 2 of the Perpres does not include BUMD (badan usaha milik daerah) in its scope. Under Article 93 of PP No. 54 of 2017 on BUMD, BUMD procurement observes the principles of efficiency and transparency, and its rules are set by a Regional Head Regulation (Peraturan Kepala Daerah). Parties outside government agencies may still use the electronic catalogue (Article 72B(1) of the Perpres). To do so, a BUMD asks the catalogue manager for access, and it can buy once the system has been set up for it (Article 12(10) and (11) of LKPP Regulation 2/2026). First check whether the regional head regulation in your area covers the use of the catalogue.

This article is a summary, not legal advice. For specific decisions, refer to the text of the regulations and ask the UKPBJ (Unit Kerja Pengadaan Barang/Jasa, the procurement unit) or the APIP (aparat pengawasan internal pemerintah, the government's internal auditors, for example the regional inspectorate).